Chico State Student Employee Separation Checklist

In this episode of The DoIT Podcast, we walk you through Chico State’s Student Employee Separation Checklist—your go-to guide for wrapping up student employment according to our approved process. 

Chico State's process for managing the separation of student employees begins by requiring the determination of the reason for termination, such as lack of funding, voluntary resignation, or involuntary termination due to performance or conduct issues. The checklist then details steps for notifying the student, including preparing written notices for involuntary terminations and requesting resignation notices for voluntary departures. Furthermore, it emphasizes the importance of notifying the Student Employment Office and securing systems and access by disabling various accounts and collecting physical keys.

From delivering the appropriate notice to securing system access and notifying the Student Employment Office, this checklist ensures a smooth, secure, and compliant offboarding process. We also touch on key documentation requirements and optional best practices that make transitions easier for everyone.